How much does ERP cost ?

Your ERP cost will vary depending on many factors, including your vendor’s licensing policies, your number of users, the industry you’re in, and how many customizations and integrations you need.
Read on to find out what to expect—and how cloud ERP changes the game.

Changing your financial and business management software represents a significant investment of time and money. Invariably, one of the first questions will be, “How much does an ERP system cost?”

The answer is: It depends on what you need.

ERP applications are complex and there are many factors that need to be considered before a final price can be given. However, since there are many elements in common among most ERP products, we can provide some general guidance on typical, user-based ERP pricing. For specific information on Acumatica’s modern, consumption-based pricing model.


How is ERP cost determined?

ERP Licensing

In general, you either buy the software license outright or pay a monthly subscription for the license. There are advantages and disadvantages to both, including:

  • Tax advantages of capital vs. operating expenses

  • Paying one large upfront cost vs. on-going monthly costs

  • Total cost of ownership over the lifetime of the product


When purchasing the software outright, you will also be expected to pay an annual maintenance fee for upgrades. Upgrades are usually included as part of subscription pricing.


In addition to the base software cost, almost all ERP vendors will charge a fee for every user of the system (Acumatica does not).

Users are typically categorized as “heavy” users (those users that need access to the system all day as part of their work, like the accounting staff) and “light” users (those users that only use the system occasionally for price lookups or to enter time and expenses).


Licenses are either given to specific user names that can only access one system at a time (named users) or by the total number of users that can access the system at the same time (concurrent users).

How is ERP cost determined?


Your ERP cost will also vary depending on your industry.

For instance, a large manufacturing or distribution company will need to augment base Accounting and Financial functions with capabilities such as inventory management, bills of material, and shipping and receiving, functions that most strictly service companies don’t need.


Since every company is unique, there will typically be some additional customizations required to get the software to operate with your business processes. Whether you provide the software developers or your implementer does, customizations will increase your ERP cost.


How is ERP cost determined?

Additional Products

Most ERP solutions support a number of third-party software products (or extensions) that can help businesses meet specific needs that the base system does not, such as integration with credit card vendors, EDI compliance, sales tax automation, and marketing automation, to name a few.

Acumatica Pricing: Pay Only for What You Use

So, How Much Does an ERP System Cost?

In addition to the cost of the software itself, the final ERP cost to actually implement the software is also affected by factors including:

  • The complexity of your particular implementation

  • The complexity of migrating data from your old system into the new system

  • The number of external interfaces you need to support

  • Transaction volume

  • The complexity of customizations

  • Training users on the new system


These ERP cost factors can vary widely, but, for most ERP products, expect to pay about 1.5 to 2.5 times the base cost of the software for implementation services.

To find out for yourself the real cost of an ERP system, and to get an estimate of the Return on Investment (ROI) and Total Cost of Ownership (TCO) of a new system, use Acumatica’s ERP cost calculator. See the blog ERP ROI Calculator: How to Get a True Return on Investment (ROI) Calculation for more.

Refer to Acumatica content " Acumatica Pricing: Pay Only for What You Use"

So, let us summarize in a short video;

Take Control of Your Costs with Acumatica Cloud ERP

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Acumatica pricing is designed for growing companies like yours. Rather than paying for each user you add, you’ll pay only for the computing resources you actually use.

We use three simple factors to determine exactly how much you’ll pay.

Give your whole workforce the benefit of up-to-date information

We believe that everyone in your company needs up-to-date and accurate information to make the best decisions.


That’s why Acumatica ERP created pricing structure that lets you add casual users, suppliers, and customers without paying for additional licenses.


Thus, your cost to you is based on the features and resources that you choose to utilize, not on the number of users who access the system. Learn how how traditional ERP pricing works.

Then, you heard about elephant high-priced ERP

with explaining that it’s a universal cover business aspect...


Yes, the good programs is exists and behind the scene is because they spend millions every year developing new features, making older features easier to use and so on.

Another choice is, you may consider using your own IT resource to build one which unique for your business, you also knowing the time and money going spend to develop in the out of your domain expertise that it would cause an extra money and time.

Acumatica can help you spend more time on the business logic of your application rather than the behind-the-scenes framework. Focus more on the core competency of your business with the Acumatica Platform by either simply integrating your solution with Acumatica Cloud ERP or white-labeling Acumatica ERP modules and customizing it extensively for the vertical industry you are in. This ensures your business a faster time to market, the ability to use pre-existing assets, and the peace of mind knowing you are using a high-quality and safe platform.

So, firstly when considering us – Acumatica software. You will definitely save labor cost, cut expenses or increase revenues in excess of the cost of acquiring, installing and maintaining the ERP.

A good and valuable ERP software also means to the software that can help you for entire organization, not still using spreadsheets along the way which still not saving a lot of labor cost in manually integrate inside organization processes.


Quick calculate, you would be able find out an expense (employee salaries) to pay in your business. Even if you only hire one good employee, it also easy to calculate in that way, and compare to ERP project cost (1MB seems a lowest that could be! And it is mostly a 2-3 yrs plan, isn’t it?).

Expensive ERP is a thing of the past. Legacy ERP is expensive, mainly because it is tailor-made with programing codes to each company. While we are now living in a future proof modern cloud-based solutions that uniform and affordable.


And how does the cloud affect ERP cost?

Deploying ERP software in the cloud offers companies distinct advantages, most notably: Convenience and cost savings, because there is no upfront cost to purchase the hardware or staff to maintain it. The hosting providers usually handle:


  • Hardware configuration and maintenance

  • Software installation and maintenance

  • Data backups

  • Multiple levels of security

  • And more


ERP is expensive because it creates so much value for the companies that do it right.

And ERP is expensive if you choose an expensive product.


Work with us to help you with the experiences Business analyst and localized customization that suit for Thai business.


  • Price will increase only when you grow bigger, as we annually charge per your usage.

  • Training is important and a key value of us, you will not see overpriced here.

  • Acumatica is selling through value-added authorized reseller, and we are here to be your consulting team to support implementation until Go-Live.

  • Customer satisfaction is also a most important key matrix at Acumatica, that could help guarantee a project successful.

  • We support you all the way with Acumatica, in the same time zone and easily reach to solve problem.

  • We believe in simplification and agility, to achieve a successful implementation and also user adoption.

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